About Us
Founded in 2023 within the TouchStar Group, TouchStar Robotics and AI leads global technological transformation. Driven by a passionate team, we create intelligent, efficient, and sustainable solutions. Through relentless research and collaboration, we deliver cutting-edge automation systems that enhance productivity and minimize environmental impact. Serving diverse industries, we are committed to ethical practices and continuous innovation, envisioning a future where intelligent automation transforms industries worldwide.
Reports To: Head of Operations / COO
Role Summary
The Administrative Officer coordinates the day-to-day administrative functions of TouchStar Group of Companies Ltd. This role provides central support across the Group by managing documentation, correspondence, records, scheduling, office requirements, internal requests and general administrative processes.
The successful candidate must demonstrate strong organization, confidentiality, responsiveness, initiative and attention to detail while supporting leadership, employees, clients, suppliers and other stakeholders.
Key Responsibilities
- Coordinate daily administrative and general office requirements.
- Prepare correspondence, reports, forms, meeting materials and other documents.
- Maintain accurate electronic and physical filing systems.
- Schedule meetings, interviews, onboarding sessions and training activities.
- Track requests, approvals, signatures, deadlines and outstanding actions.
- Maintain employee, client, supplier, project and corporate records.
- Support invoice processing, procurement, supplier administration and related financial documentation.
- Maintain asset, compliance, renewal and other administrative registers and trackers.
- Coordinate travel, events, workshops, deliveries and office logistics.
- Provide regular status updates and escalate overdue or high-risk matters.
- Support employee administration, including recruitment, onboarding, offboarding, personnel records and key HR-related dates.
Minimum Requirements
- Strong organizational and administrative coordination skills.
- Excellent attention to detail and accuracy.
- Professional written and verbal communication.
- Ability to manage multiple deadlines and follow tasks through to completion.
- Sound judgment when handling confidential and sensitive information.
- Ability to work effectively with leadership, teams and external stakeholders.
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Build the Future, Grow With Us
At TouchStar Robotics, you’re not just taking a job. You’re joining a community that values curiosity, creativity, and collaboration. We support your growth with meaningful opportunities, exciting projects, and a workplace culture that encourages balance, continuous learning, and fresh ideas.